JOB DESCRIPTION FOR ARTS ADMINISTRATOR

KILLARNEY TURTLE MOUNTAIN ARTS COUNCIL

The Arts Administrator oversees the administration of the KTMAC activities so as to assure policy, as determined by the board, is carried out.  The position is 20 to 30 hours per week.

PRIMARY RESPONSIBILITIES

• Administrative & Office Duties

• Marketing & Networking

• Financial Records

• Gallery and Event duties

ADMINISTRATIVE & OFFICE DUTIES:

• Oversee all administrative functions of the Arts Council, including committees

• Prepare such reports and documents as required to fulfill the mandate of the council

• Serve as liaison with local, provincial and national interests and agencies while encouraging direct council participation in relevant provincial agencies

• Research funding sources; work with council on grant applications and other activities for immediate and long-term funding of the Arts Council and, apply for same

• Maintain all non-fiscal records of the KTMAC, including minutes, correspondence and other internal documents (constitution, policies, contracts, etc.)

• Maintain databases

• Volunteer management and recruitment

• Provide support to the Board by preparing meeting agenda and supporting materials to be distributed in advance of meetings, taking minutes at meetings

• Deal with all facility and equipment bookings for the Heritage Home for the Arts; maintain appropriate records

• Monitor staff (summer student, janitor) on an ongoing basis

• Order and manage all office and janitorial supplies, including inventory control

• Ensure KTMAC mail is picked up and dropped off regularly

• Identify and evaluate risks to the organization’s people, property, finances, goodwill, and image and implement measures to control risks as directed by the Board

• Coordinate housekeeping duties to keep the centre neat, clean, tidy and safe  

FINANCIAL RECORDS:

• Collect incoming moneys, prepare receipts and accounts for payment on a weekly basis for the Finance Committee

• Provide financial information to the Finance Committee and store all financial records of the Council including accounts payable, accounts receivable, general ledger, monthly trial balance and interim financial statements in partnership with the Finance Committee, according to accepted accounting principles

• Work with the Finance Committee to assist & advise in the preparation of the annual budget to be submitted for the approval by Board

• Prepare & maintain petty cash and float for all KTMAC activities

• Gift Store Commission Sales to be issued monthly

MARKETING & NETWORKING:

• Prepare and distribute advertising on behalf of KTMAC, its committees and events

• Solicit sponsorships, memberships and donations in collaboration with committees

• Serve as liaison between KTMAC community partners, including Manitoba Arts Network, Municipality of Killarney-Turtle Mountain, and area schools, Canadian Heritage, Manitoba Arts Council

• Continue working relationship with Manitoba Arts Network; keep in touch with other arts councils in the province

RESPONSIBILITIES TO BOARD AND COMMITTEES

• Ex-officio member of all Board approved committees

• Attend regular monthly board meetings, prepare agenda and record minutes.   Attend committee meetings when requested.  Serve as resource in setting policy and programming

• Remind board members prior to meetings

• Maintain close communication with committee chairs and forward relevant information that comes to the office to appropriate committee chairs

• Prepare program and evaluation sheets for all workshops, classes and public events for completion by committee chairs

GALLERY AND EVENTS DUTIES

• Curate all exhibitions including wall preparations and clean up

•  Performing Arts and Events – secure volunteers, coordinate venue

Contact Us

We love visitors -  either in person, on the telephone, or by email.  If you have questions, thoughts, suggestions for exhibitions or classes, or would like to be involved as a volunteer, please give us a call or email us at:

• Telephone   204- 554-0023

• Email    ktmartscouncil@gmail.com

• FaceBook  https://www.facebook.com/heritagehomeforthearts/

• YouTube  https://www.youtube.com/c/KillarneyTurtleMountainArtsCouncilConcerts

• Instagram   @killarneyarts

We are located at 44 Water Avenue in Killarney, next to the Killarney Agricultural Campgrounds and across from Erin Park.